Minutes

Terry began the meeting at 5:00pm.

Fr. Raj opened the meeting with a prayer.

Present: Eileen Grant, Terry Brennan, Anne Welborn, Dan Putschoegl

Absent:  Brad DeSaye, Bill Jacobs, Bob Dressler

Staff: Fr. Raj, Donna Maneely, Jim Wren, Shelly Cooper, John Gust

1. Minutes Approval:

• Eileen motioned to approve the July 27, 2022 meeting minutes; Dan seconded it; approved

2. Financial Statements:

• Eileen asked for confirmation that the $11,380 expense is for the Chiller maintenance contract; yes, it is.
• Eileen questioned why we are keeping a BOK account open with only $3.62. Jim will contact BOK. Eileen suggested we put the money we are sending to the Reserve accounts into a savings account until the market improves.
• We finally received confirmation from the Diocese that we can go forward with purchasing I-bonds as long as they are placed through an approved custodian. Jim will contact Scott Sas from BOK to check if they can be the custodian.
• Anne motioned to approve the July Financials; Eileen seconded the motion; motion approved
• Dan motioned to approve the August financials; Anne seconded the motion; motion approved

3. Bank Statement Approval:

• Bill reviewed the July bank reconciliation; no discrepancies noted
• Brad reviewed the August bank reconciliation; no discrepancies noted

4. Pastor’s Report:

• Fr. Raj thanked the council for participating in the Staff and Council Day of Reflection and Synod meeting.
• Fr. Raj would like the Finance Council to assist the Pastoral Council with being available after Masses to answer questions.
• The Ministry Fair took place on September 25^th and will continue on Sunday, October 2^nd .
• Two new ministries have formed: Saturday morning prayer group and Women’s Circle of Faith and Friendship.
• Fr. Raj would appreciate the council’s support and presence during Heritage Week.
• The Annual Corporation meeting was held on September 15^th. Terry, Martha Lamb and Fr. Raj met with Bishop Dolan.
• The Eucharistic Revival is taking place over the next 3 years. Fr. Raj would like more direction from the Diocese about the Revival.

5. Parish Manager Report:

• Collection plate in September: $70k, online giving $45k.
• Our Sunday Visitor, our online giving provider,  is increasing their fees.
• Many staff positions will be opening up soon and some have been hard to fill:
  • Our Cook, Lisa, is retiring in January.
  • Our Maintenance Supervisor is retiring in the first quarter of next year.
  • Lisa Baynes, the Catechesis of the Good Shepherd Director is unsure of her date of retirement but she will most likely job share.
  • We are still looking for a custodian for the school. We had two and one suddenly quit.
  • The Assistant to the Hispanic Ministry Director position has been difficult to fill.
  • The RCIA Director, Muriel, is retiring the following year.
• The new parishioner dinner is October 20^th. Eileen volunteered to attend on behalf of the Finance Council.

6. Old Business: none
7. New Business: none

Fr. Raj ended the meeting with a prayer at 5:30pm.

Anne moved to go into an Executive Session at 5:30pm; Eileen seconded it; motion approved

The Executive Session ended at 6:08 pm at which time the meeting was adjourned.

Respectfully submitted by Donna Maneely

Terry began the meeting at 5:00pm.

Fr. Raj opened the meeting with a prayer.

Present: Eileen Grant, Terry Brennan, Anne Welborn, Dan Putschoegl, Brad DeSaye and Bill Jacobs by phone

Absent:  Bob Dressler

Staff: Fr. Raj, Donna Maneely, Jim Wren, Shelly Cooper

1. Minutes Approval:

• Dan motioned to approve the May 25th meeting minutes; Eileen seconded it; approved

2. Financial Statements:

• Anne motioned to approve the May Financials; Dan seconded the motion; motion approved

3. Bank Statement Approval:

• Dan reviewed the May bank reconciliation; no discrepancies noted

4. Pastor’s Report:

• The Sacred Heart of Jesus and Corpus Christi feasts took place in June.
• The school offered summer school for 3 weeks in June.
• Youth Ministry is offering activities over the summer.
• Fr. Raj discussed concerns about safety due to the Roe V. Wade reversal. We were prepared. The police have had a presence here and we have many security cameras in place.
• Fr. Gaspar is on vacation for a month. We will have 4 visiting priests helping out with saying Masses: Fr. Darrin, Fr. Rubiston, Fr. Jose Sanchez and Fr. Beauplan.
• We will start paying Fr. Gaspar half salary per the Claretians since Fr. Gaspar also works part time for the Claretian Missionaries.
• The Staff and Council retreat will take place on Friday, July 29^th from 8:30am to 3:30pm.
• The Council social will be on Wednesday August 31^st. It will be different this year. The meeting will begin at 3pm to discuss the Synod results and plan for implementation. The social will follow.
• There is a 9am Mass on the 4^th of July.

5. Parish Manager Report:

• We have exceeded our CDA goal, again this year, according to the Diocese’s calculations.
• June collection totals so far:  Plate-$83k, Online Giving -$42k
• Passing the collection baskets seems to be having a beneficial impact on the collection. The loose cash totals in June have been double what they were in May.
• The Diocese picked Sacred Heart Parish and School to fill out a financial internal control questionnaire. The questionnaire has been submitted. Jim is unsure as to why we were picked. We have good processes in place and a  good Finance Council so there should not be any issues.
• Solar Panels issue: Sun Valley Solar inspected the parking lot solar panels and stated there may be a fire hazard. They recommended applying for the warranty program through Bosch. We are waiting to hear back from them.  Sun Valley refused to inspect the school roof panels since a different vendor removed them when the roof was replaced due to Sun Valley’s exorbitant quote. We contacted Lollar Electric to do the inspection but it has not been scheduled yet.
• Anthony Weber who works in the Sheriff’s Department is our new Security Team Leader. Jim, Fr. Raj, John Gust and Shelly Cooper have met with him. The police are continuing their patrols around the church during Mass times and schedule officers to be close by due to a potential threat since the Roe V. Wade reversal.

6. Old Business:

• Jim discussed the changes to the parish and school budgets since the last meeting including:
  • Increase in Golf Tournament income/expense
  • Increase in tuition income and decrease in reserve CEA income
  • Increase in Administrative salary and decrease in Cook salary due to her mid-year retirement
  • Adjustment to EANS grant revenue and expense
• Anne moved to accept the 2022/2023 fiscal year budget; Eileen seconded the motion; motion approved and the 2023 budget was adopted

7. New Business: none

Fr. Raj ended the meeting with a prayer at 6:21pm.

Respectfully submitted by Donna Maneely

Terry began the meeting at 5:00pm.

Fr. Raj opened the meeting with a prayer.

Present: Bill Jacobs, Eileen Grant, Terry Brennan, Dan Putschoegl, Brad DeSaye

Absent:  Anne Welborn, Bob Dressler

Staff: Fr. Raj, Donna Maneely, Jim Wren

1. Minutes Approval:

• Eileen motioned to approve the May 4th meeting minutes; Brad seconded it; approved

2. Financial Statements:

• Bill asked some questions regarding Fr. Gaspar’s role: Is he half time or full time and are the Claretians reimbursing us for his Claretian responsibilities. He is full time now since Fr. Ralph is filling in at St. Catherine’s and there are no reimbursements as he is full time. Bill also asked about the Rectory food budget. We originally budgeted $12k for the next fiscal year but decreased it to $11k. Will that be a problem as it is over $13k for this fiscal year? Fr. Vicente has left so we should be spending less.   Gaspar and Fr. Raj have been buying their own groceries and Lisa also buys groceries for all of the priests.
• Dan motioned to approve the April Financials; Bill seconded the motion; motion approved

3. Bank Statement Approval:

• Eileen reviewed the April bank reconciliation; no discrepancies noted

4. Pastor’s Report:

• Fr. Raj will speak with Fr. Gaspar about his expenses when he travels for the Claretians.
• The Feasts of the Ascension and Pentecost are coming up. Bishop Nevares is not able to come for the Sacred Heart of Jesus Mass on June 24^th at 5:30pm like originally planned.
• We will begin to pass the collection baskets starting on Pentecost Sunday. We will ask volunteers to help if there are not enough ushers. Jim added that we will keep the collection boxes available as well and we will empty them on Monday mornings.
• The Light of the World retreat was held a couple of weeks ago. 18-20 people participated. He commended the core team.
• A new ministry for women will be starting in August. Alma Helms will be forming this ministry.
• 8^th grade graduation Mass took place on May 24th. The last day of school is May 26^th.
• Much of the staff will be gone in June and July; Youth Ministry will be continuing throughout the summer. The school will be holding summer school.
• The Staff and Council retreat is on July 29^th from 9-3. The theme is Catholic Spirituality.
• Gaspar will be on vacation in July. We will have some visiting priests to help out: Fr. Darrin, Fr. Rubiston, Fr. Sanchez and Fr. Boplan.
• Hispanic Ministry held a Mexican Festival. It was well attended.

5. Parish Manager Report:

• The CDA is in its final stage; we are at 91% of our goal. Over $10 million was raised Diocese-wide which is extremely successful.
• Catholic Community Foundation update: the million-dollar match for endowments is in effect for 6 more months. CCF is offering an account with a 1.25% interest rate. Jim would like to schedule another CCF Estate Planning Seminar. From the last seminar, two parishioners set up estate planning naming Sacred Heart in their plans.
• Jim gave out raise letters to the staff with the caveat that the budget was not yet approved.
• May Collection totals so far: plate-$72k, online giving-$45k.

6. Old Business:

• 2023 Budget:
  • We received the Priest Salary schedule which includes a 4% increase. The current draft includes a 3% increase which only amounts to a $715 difference. At this point, Fr. Ralph will be at St. Catherine’s until the beginning of the year so we do not need to change the budget.
  • We used the surplus on the 4^th draft Parish budget to fund the Directory. It should cover the printing costs.
  • Voting on the 2023 FY budget will take place at the next meeting. We do not expect any major changes.
• Reserves:
  • Bill asked how much we should allocate to the Reserve Funds this coming year. $194k is a decrease of $46k from this year. He suggested $18k per month ($216k per year). Fr. Raj is fine with what the Finance Council recommends.
  • Climate Control and Philips submitted bids for the chiller maintenance contract. Phillips will not commit to a multi-year contract. The bid is $11,263 per year. Climate Control will allow for a two-year contract. Their bid was more extensive and $11,380 per year. Jim recommends Climate Control. They have serviced the Parish in the past and have a good reputation. Brad asked if the contract price included parts.  Jim was told that parts were included. The contract would begin July 1. Bill moved to accept the Climate Control contract; Dan seconded it; motion approved.

7. New Business: An executive session was called by Fr. Raj

• The Executive session began at 5:37 pm after Fr. Raj closed the regular meeting with a prayer.

Respectfully submitted by Donna Maneely

Terry began the meeting at 5:00pm.

Fr. Raj opened the meeting with a prayer.

Present: Bill Jacobs, Eileen Grant, Terry Brennan, Bob Dressler, Brad DeSaye

Absent:  Anne Welborn, Dan Putschoegl

Staff: Fr. Raj, Donna Maneely, Shelly Cooper

1. Minutes Approval:

• Brad motioned to approve the March meeting minutes; Eileen seconded it; approved

2. Financial Statements:

• Bob asked about the Preschool grant money; it was explained that the grant money needs to be spent before June 30^th. We were unaware of this until recently.
• Bill motioned to approve the March Financials; Bob seconded the motion; motion approved

3. Bank Statement Approval:

• Bob reviewed the March bank reconciliation; no discrepancies noted

4. Pastor’s Report:

• Fr. Raj is pleased that more parishioners are participating in the Easter Triduum than when he first came to Sacred Heart.
• Spring Clergy Day and the Chrism Mass were held at the Diocese in April. They provided good speakers at Spring Clergy Day who were motivating and challenging.
• The May Crowning took place during the School Mass this morning, May 4th; it was simple and beautiful.
• Fr. David Kelash celebrated the Mass for First Communion and Confirmation; 35 children received their sacraments.
• The youth retreat took place last weekend. Over 30 teens participated at Prescott Pines Camp.
• Upcoming Events: Light of the World Retreat – May 14-15, 8^th grade graduation Mass-May 24, Sacred Heart of Jesus Mass-June 24, Staff and Council Retreat-July 29.
• There will be a Mother’s Day blessing at all the Masses the weekend of May 7-8.
• The Claretian Assembly is May 30-June 3^rd in Chicago. The priests will be gone and Fr. Gary will say the morning Masses.
• Fr. Raj spoke about the parish directory. The directory will explain who we are, how long we have been here and include welcoming information. It will not be picture album. Roger Dubin will be leading the committee. They will begin meeting next week.
• Fr. Raj has received 15-20 letters from upset parishioners that attended the 3pm Stations of the Cross on Good Friday led by the Care for the Earth ministry. Many parishioners were disappointed and left. Fr. Raj has replied back to them all explaining that this is not the direction we are taking. He will be speaking with the Care for the Earth ministry and making some changes.
• Fr. Raj also discussed bringing the collection baskets back during Mass. The biggest concern is if there are enough Ushers at each Mass to assist with passing the baskets. A suggestion was made to recruit parishioners at those Masses to help and to have the Youth help at the 5pm Mass on Sunday.

5. Parish Manager Report:

• There was not a Parish Manager Report as Jim was on vacation.
• Donna reported April Collection totals: Plate-$53,827, Easter-over $29k and online giving-$47,136.

6. Old Business:

• 2023 Budget:
  • School: Shelly commented that the CEA numbers are very close to this year’s numbers. Donna explained that we will need to add the school custodian health insurance expense back into the budget as the school custodian resigned and health insurance should be made available to the new custodian that is hired.
  • Reserves: a new church roof was removed from the Reserve Budget as Arrow Roof inspected the roof and only recommended some repairs; the roof can last 5 more years.
• Bill Jacobs asked for another iteration of the Reserve study from Tom Thompson. Inflation factors were increased.

7. New Business: Brad called for an Executive Session; Eileen seconded it

• The Executive session began at 5:32pm after Fr. Raj closed the regular meeting with a prayer. It ended at 5:57pm.

Respectfully submitted by Donna Maneely